VCSCOC will collect personal data from Users when Users place an order, subscribe to the newsletter, participate in a contest or promotion, respond to a survey or fill out a form.
VCSCOC may process the following data: name, date of birth, gender, email address, billing address, shipping address, city, postal code, country, phone number, payment details, details of purchases, details on returned goods, correspondence exchanged between customer and customer service, language and sport interest. This information is used for creating the account of the User(s), for processing the orders, for supplying the ordered goods, for invoicing and for sending newsletters if the User subscribed to such newsletters.
If a User decides to subscribe to VCSCOC’s mailing list, they will receive emails about VCSCOC products, sales, promotions, store events and environmental action alerts. These emails may be personalized according to gender and the sport interest(s) a User indicates when he/she signs up for the newsletter. If at any time a User would like to unsubscribe from receiving future emails, a User may do so by following the detailed unsubscribe instructions at the bottom of each email or by contacting VCSCOC via email@example.com.
Storage period of personal data
VCSCOC will store the personal data of a User for as long as necessary to deliver the order and for an additional period of two years after the transaction, unless a longer storage period is required by law. VCSCOC will store the financial personal data of a User for as long as necessary to process payment and for invoicing and for an additional period of two years after the debt is paid, unless a longer storage period is required by law. VCSCOC will store the personal data of a User necessary for communication of newsletters ultimately one year after the relationship between VCSCOC and the User has ended or until the User requests VCSCOC to delete the personal data for this purpose.
How VCSCOC protects your information
VCSCOC adopts appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of the User’s personal information, username, password, transaction information and data stored on or through the Sites.
VCSCOC uses the following security measures:
- Internal security policy which is implemented
• Physical access protection, including internal inspection
• System and data access protection by e.g. user ID’s, passwords/pin codes, firewalls
• Access protection by keys or passes
• Data transmission protections
• Confidentiality agreements
• Data separation control
• Defence strategy as a protection against unauthorized modifications
• Data incident response plan
• Automatic logging of data access, including verification
• Verification of assigned authorities
Withdrawal of permission
The User has the right to opt-out of the use of his/her data by VCSCOC for newsletters or other direct marketing purposes at any time. The User may do so by clicking the unsubscribe option at the bottom of each newsletter or by contacting VCSCOC via firstname.lastname@example.org.
Finally, the User has the right to request an overview of his/her personal data processed by VCSCOC and to request removal or correction thereof if they appear incorrect or irrelevant, by sending an email to email@example.com, sending mail to the following address: VCSCOC Europe, Direct Sales, Jollemanhof 11, 1019 GW Amsterdam, The Netherlands, or calling our toll free telephone number (see the Customer Service section on our website for an overview of toll free numbers per country).
Sharing your personal information
VCSCOC may provide the User’s personal data to third parties including companies affiliated with VCSCOC, its logistics providers, workflow software supplier, email service provider, CRM provider, ecommerce platform provider and order management system provider if required to carry out the User’s purchases, returns, repairs and complaints. VCSCOC may also use such third parties to send newsletters and other marketing/promotional communications and surveys to Users and to help VCSCOC operate the Sites. These parties are contractually bound by VCSCOC to only process data in accordance with VCSCOC’s instructions. To the extent these parties are located in the U.S., they are bound by EU Standard Contractual Clauses to provide adequate safeguards to protect your data. Otherwise VCSCOC does not provide the User’s personal data to others.
Third party websites
The Users may find advertising or other content on the Sites that link to the sites and services of VCSCOC’s partners, suppliers, advertisers, sponsors, licensors and other third parties. VCSCOC does not control the content or links that appear on these sites and is not responsible for the practices employed by websites linked to or from the Sites. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to the Sites, is subject to that website’s own terms and policies.
Notification and contacting us
The processing of personal data by VCSCOC is notified with the Dutch data protection authority under number 1630671.
VCS Commerce Co.
This document was last updated on 21 July 2016.